Organize Your Family Archives (Like Monica Geller): Step 3

Step 1: Start.

Step 2: Keep sorting and do your research.

Step 3: Make some storage decisions.

Now that you have sorted your collection, done your research to decide where each item should go, and assessed the size and condition of your collection, you are ready to decide how you want to store it. Album, scrapbook, or box? This depends on your specific goals for your collection and the features of your collection include size and condition.

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The one example we don’t want to take from Monica–storage.

Have a relatively small collection in good condition and want to whip it out whenever you have company and show off your photos and the stories behind them? A scrapbook may be the ticket. More effort is needed up front to create a visually appealing scrapbook, and care needs to be taken to use archival materials, but this is a viable option if you are feeling creative. This is also a good option if you have photos and related documents that you want to keep together for context. I will be scrapbooking my wedding photos and have made scrapbooks in the past for special occasions and vacations.

Photo albums are likewise easily accessible and easy to share with visitors. A little tricky if you have many photos of various sizes though. And not ideal if you have a large collection and not a lot of shelf space as they can get bulky. Photo albums with caption spaces are great for recording all those details you learned in your research.

Archival boxes are usually best in terms of preservation since they are completely enclosed and will most be most efficient in terms of space if you have a large collection. Boxes are best for fragile photos that can’t stand up to the page turning involved in albums. Photo boxes comes in a variety of sizes.

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Photo box from Gaylord Archival. Image from http://www.gaylord.com

When ordering your supplies, pay attention to dimensions, materials (remember to look for acid and lignin free), and capacity. You may also want to invest in some archival quality pens, or pencils, acid-free tissue paper, folders, envelopes, or archival sleeves, depending on the storage solution you decide on.  Part of the services I offer includes helping you make these supply decisions based on the specifics of your collection.

Now is also when you may want to decide if you want to digitize your collection before you file it all away. It’s a good time to scan, label, and save your digital files before you find a more permanent home for the physical copies.

cellphonetechnology
No judgement, but join the 21st century and digitize!

In today’s age, I recommend digitizing your photos for many reasons: accessibility, sharing, and preservation being the top. Digitizing your photos means you can access them at any time without physically needing to pull them out–this makes it quick and easy to locate particular images and also connects to preservation. The less the physical copy is handled and exposed to light, dirt, oils in your fingers, etc. the longer it will last.

Finally, the biggest advantage of digitization is the ability to share your family photos with your family and friends even across physical distances. I plan to digitize my family collection to be able to share with my parents and siblings as we are spread across three different states.

Like the physical files though, to digitize you need to consider storage. Depending on the size of your collection, you could need much more digital space than you should probably be putting on your hard drive (it would slow your computer down quite a bit), or then you could fit on a standard flash drive. I would recommend an external hard drive and/or a cloud-based application. My husband and I have an Amazon Prime account which includes unlimited photo storage so I will be making use of that feature in addition to saving the images on an external hard drive. Having two copies helps ensure you don’t lose your files! Other cost efficient cloud options include Google Drive, Dropbox, iCloud, and Flickr. These options are make sharing much easier. And sharing is caring. 🙂

sharing

Stay tuned for next steps including the digitization process, file naming and labeling!

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